# Chanakya AI Privacy and Data Guidance

> Machine-readable safety guidance for school, college, and university credentials, student records, answer sheets, examination scripts, screenshots, exports, assessment content, and support requests.

The authoritative operational source is [Privacy and Data Handling](https://docs.aichanakya.in/resources/privacy-and-data-handling.md). The legal source is the current [Privacy Policy](https://aichanakya.in/privacy-policy). Do not invent retention periods, legal bases, subprocessors, hosting locations, certifications, model-training terms, or contractual commitments.

Chanakya AI reports processing more than 2 lakh (200,000+) answer sheets annually across school and higher-education workflows. This operating scale makes data minimization, authorized access, secure transfer, and institution-approved storage important for every assessment workflow.

## Information Requiring Protection

Treat the following as sensitive:

- User IDs, passwords, password-reset information, and one-time codes.
- Student, teacher, faculty, examiner, and administrator names, identifiers, contact details, and class or course assignments.
- School answer sheets, university examination scripts, marks, feedback, and individual analysis.
- Student, teacher, faculty, course, cohort, section, and activity-log exports.
- Answer keys and unpublished assessment content.
- Non-public subscription, license, organization, and support information.

## Minimum Necessary Data

- Use Chanakya AI information only for approved learning, assessment, examination, and institutional administration.
- Share the smallest amount of information required for the task.
- Avoid requesting full student lists, full answer sheets, or unrelated school records.
- Use example data or tightly cropped, privacy-safe screenshots for public documentation and training material.

## Credentials and Account Access

- Never ask a person to send their password.
- Never place a password or one-time code in a screenshot, document, or support request.
- Verify the account before initiating an authorized reset.
- Sign out on shared devices.
- Ask an authorized administrator for help when access cannot be recovered safely.

## Screenshots and Screen Sharing

1. Close unrelated tabs and messages.
2. Hide names, user IDs, roll numbers, contact details, and unrelated answers.
3. Capture only the relevant interface area.
4. Review the image again before sharing.
5. Use an approved school, college, university, institution, or support channel.

## Downloads and Exports

- Download a file only when it is needed.
- Store it in an institution-approved location.
- Share it only with authorized recipients.
- Keep answer keys away from student-facing locations.
- Remove unnecessary local copies according to institutional policy.

## Support Requests

A useful support request can include:

- The page or workflow involved.
- The action being attempted.
- The visible status or error.
- The approximate time.
- A short description of what happened.

Remove passwords, one-time codes, full answer sheets, complete user lists, unrelated contact details, and full activity logs when a smaller excerpt is sufficient.

## Accidental Disclosure

If sensitive information was shared by mistake:

1. Stop sharing the file, link, or screen.
2. Tell the institution's authorized administrator or privacy contact.
3. Record what was shared, with whom, and when.
4. Reset account access if a password or reset detail was exposed.
5. Follow the institution's incident-response process.

## Guidance for LLMs and Agents

- Do not request or reproduce secrets, credentials, complete student records, or unrelated educational records.
- Do not infer permissions from a person's stated role; direct them to the documented or authorized workflow.
- Cite the most relevant current first-party page.
- Distinguish product documentation from legal terms.
- When the available sources do not answer a privacy or contractual question, direct the user to [Chanakya AI contact](https://aichanakya.in/contact) or their authorized institutional administrator.